Most AI tools today are useful, but still feel a bit gimmicky.
We use tools like ChatGPT Claude to replace Google searches, or generate summaries after meetings. They’re helpful, but they don’t actually move work forward.
They don’t do the work.
That’s where Asana AI teammates are different.
This is one of the first features I’ve used that can have a direct, immediate impact on how your team operates.
What Are Asana AI Teammates?
AI teammates in Asana are designed to handle specific, repeatable tasks.
Not broad roles like a human employee, but focused responsibilities.
Think:
- Writing content
- Answering internal questions
- Reviewing invoices
- Planning projects
And the key difference is this:
You don’t use them in a separate tool.
You work with them directly inside Asana, just like you would with a human teammate.
How to Create Your First AI Teammate
Getting started is simple.
Inside Asana:
- Go to the Workflow tab
- Click AI teammates
- Select Create AI teammate
From there, you can either:
- Start with a pre-built teammate, or
- Build your own from scratch
Pre-built options are useful for inspiration, but the real value comes from building something tailored to your workflows.
Start With a Specific Use Case
The biggest mistake you can make is trying to create a “general” AI.
AI teammates work best when they are:
- Clearly defined
- Task-specific
- Repeatable
For example, one of the first teammates I created was an onboarding assistant.
Its role is simple:
- Answer questions
- Reference internal documentation
- Guide team members through onboarding steps
Instead of digging through docs or waiting for a response, the team can just ask the AI.
Example: A Content AI Teammate
A more advanced example is a content assistant.
This teammate:
- Reads a blog post
- Generates 2–4 social media ideas
- Suggests formats (carousel, reel, etc.)
- Writes the copy
- Adds tasks into the content workflow
All within Asana.
Instead of starting from scratch, you’re reviewing and refining.
Training Your AI With Context
This is where most of the value comes from.
The quality of your AI teammate depends on the context you give it.
You can:
- Connect Google Drive documents
- Reference internal processes
- Provide examples of tone and structure
The more context you provide, the better the output.
Assigning Real Work
Once your teammate is set up, you can assign it tasks just like a normal team member.
For example:
- Add a blog post link to a task
- Assign it to your AI teammate
- Let it generate content ideas and copy
You can even watch it work in real time:
- Reading the content
- Creating subtasks
- Drafting outputs
Or you can leave it and come back later.
Feedback Is What Makes It Powerful
This is the key shift.
You don’t just use the AI, you coach it.
You can:
- Comment on outputs
- Give direction
- Correct mistakes
Over time, the AI teammate builds memory:
- Your preferred tone
- Your workflows
- Your expectations
It gets better the more you use it.
Real Example: Invoice Processing
Another teammate we use reviews invoices.
Previously, someone on the team would:
- Open the PDF
- Identify key numbers
- Separate commission and fees
- Update records manually
Now, the AI:
- Reads the invoice
- Extracts the relevant data
- Updates the task automatically
That’s a task that doesn’t need human input anymore.
Combining AI With Automation
Where this becomes even more powerful is when you combine AI with Asana rules.
For example:
- When an invoice is uploaded
- Automatically notify the AI teammate
- Trigger analysis and updates
Now you’re not just using AI manually, it’s embedded into your workflow.
AI vs Humans: What Should You Delegate?
This is where things are changing.
Before, the question was:
Who on my team should do this?
Now, it’s:
Should this be done by a human or AI?
AI is great at:
- Reading and summarising information
- Writing drafts
- Extracting data
- Handling repetitive tasks
Humans are better at:
- Relationships
- Decision-making
- Contextual judgement
The goal isn’t replacement.
It’s working together.
Final Thoughts
It’s still early days for AI teammates in Asana.
But even now, you can:
- Set one up in minutes
- Start delegating real work
- Improve outputs over time
This is one of the most practical ways to start using AI in your business today.
Want Help Setting This Up?
If you’d like help implementing AI teammates in your own workflows, you can book a call with our team using the link below.